News and Announcements

HRMS eRecruit launches in July

Chansonette Buck, Office of Human Resources

The Berkeley campus will graduate to a 21st century staff recruitment process when Human Resources Management System (HRMS) eRecruit goes live on July 14.

The web-based eRecruit component manages the staff recruiting process, including creating employment requisitions, applying for jobs, and the subsequent steps in the departmental hiring process. Almost every step in the current paper process will be streamlined — entering requisitions, managing interviews and offers, communicating with applicants, applicant tracking, and reporting. Applicants will be able to create accounts in the system and review openings, apply online, and track their progress.

In addition to the general recruiting tasks, the HRMS team has developed a new functionality that will enable Employment Services recruiters to manage and track the preferential rehire process for employees who are laid off or medically separated. Work orders and talent-matching processes for placement of temporary employees through Flexible Staffing Options (FSO) will also be done online.

The system will be delivered through the new PeopleSoft portal, which will go live around the same time as eRecruit and will be a central access point for the campus community to transact its administrative and business activities. HRMS Administer Workforce and a new Employee Self-Service functionality will be delivered via the portal, along with content related to the specific transactions in HRMS. Employee Self-Service will enable employees to request Direct Deposit of their paychecks online and to change some personal data such as their home addresses.

Here are a few of eRecruit's features for departments:

• ERecruit will streamline the FSO process. Departments will now be able to post their work orders for FSO temporary employees in eRecruit, and Employment will use eRecruit to match talent to work order.

• Departments will be able to view their applications online rather than waiting for hand-carried packets of paper applications.

• Interviews can easily be scheduled in the system, and departments can choose to have the system send out reminder emails to committee members and candidates.

• Interview results can be recorded in the system, job offers prepared and authorized, and recruitment results tracked at all points of the process.

• Because job applicants will enter their personal data in the eRecruit component, departments won't have to enter that data in the Administer Workforce component of HRMS when the successful candidate is hired.

Applicants will see significant improvements throughout the process. For example:

• They will be able to search and apply for multiple jobs in one session.

• They will be able to apply for consideration for the FSO pool as well as for career and other types of positions.

• They will be able to create a résumé in the system.

• They will be able to modify their contact information or résumé as needed, and see all prior versions of their résumés.

• They'll never have to guess whether their applications have been received, or where they are in the process — they'll be able to see at a glance which jobs they've applied for and track their progress.

• The system will send them automatic email notifications at key stages of the process.

• They'll be able to choose between electronically attaching their résumés and pasting the text into the online application. For applicants who don't use the Internet to apply for jobs, paper résumés can also be accommodated.

Check the HRMS website (http://hrweb.berkeley.edu/hrms/hrmsmain.htm) for updates and announcements. Training for departmental staff who will use eRecruit will be rolled out through control units and departments.

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Berkeley Computing & Communications, Volume 13, Number 3 (Summer 2003)
Copyright 2003, The Regents of the University of California